Table of contents
- What is proofreading in writing?
- Best Proofreading Software to Use for Writing
- After the Deadline
- Proofreading Tool
- Plagiarism Checker X
- Proofreading Software vs. Human Proofreader
As a prolific author and online content writer, I’ve found the best proofreading software is a toss-up between Grammarly’s free version or ProWritingAid’s premium version.
However, each proofreading tool has its own pros and cons. To see which one works best for your unique situation, I’ve compiled a list of pros and cons for 11 different proofreading softwares.
Proofreading tools give you an edge over your competition. They help you work faster and write better.
Built-in spell checkers can catch some mistakes, but they’re nothing compared to modern alternatives, such as Grammarly, Ginger, ProWritingAid, and Hemingway.
Poking around the internet, I noticed that most online reviews of these tools are woefully outdated. So I decided to do my homework and write recommendations of my own.
This article will compare and contrast what’s available to help you find the best proofreading software for your unique situation.
- After the Deadline
- Proofreading Tool
- Plagiarism Checker X
I’ll also tell you if proofreading software can replace a human editor. (Spoiler: It can’t.)
Links in this article may give me a small commission if you use them to purchase any proofreading software. There’s NO extra cost to you.
What is proofreading in writing?
Proofreading in writing means making sure that your spelling and grammar are correct. This may be in an essay, a novel, a manual, a website, or any other medium.
It is crucial to proofread your writing. Proper spelling and grammar give off a professional air and ensure your reader understands you. Poor proofreading may lead to embarrassment, miscommunication, and even fewer job opportunities.
Best Proofreading Software to Use for Writing
The best proofreading software to use for writing novels is a combination of ProWritingAid and Hemingway, which check different things. For blogs, emails, memos, social media posts, and shorter projects, Grammarly is a robust proofreading tool — even the free version.
Bottom line: These proofreading tools work better than the native spell checkers in word processors like MS Word.
In this table are the 4 leading proofreading softwares (because they’re the best). After the table, I’ll talk about the pros and cons of these plus 7 additional proofreading tools.
With over 10 million users, Grammarly is one of the most popular proofreading softwares on the market. It’s easy to use, beautifully designed, and widely considered one of the best tools for catching spelling and grammar mistakes.
Whether you’re writing a book, a blog article, an email, or a social media post (Facebook, Instagram, LinkedIn, etc.), this handy tool has you covered.
Grammarly offers free browser extensions for:
- Google Chrome
You can also install the Grammarly desktop app for Windows and Mac. There’s even a mobile app to improve your writing on the go!
How much does Grammarly cost?
- The free version offers a massive number of features
- $29.95 per month
- $59.94 per 3 months ($19.98/month value)
- $139.95 per year ($11.66/month value)
- $12.50/month per member (minimum 3 members) with Grammarly Business
If you encounter a program or website Grammarly is not compatible with, you can simply paste your writing into Grammarly’s online editor, correct it there, and paste it back.
Grammarly’s premium version comes with double the suggestions (often more than double), a sentence structure checker, a plagiarism detector (great if you hire ghostwriters), and genre-specific feedback.
Read my full review of Grammarly for more info.
Pros of Grammarly
- Free version has a robust suite of features
- Conforms to your writing style (academic, casual, creative, etc.)
- Adjustable formality levels: formal, neutral, and informal
- Grammarly works great for everyone, not just professional writers
- Premium version has a plagiarism checker
- Easy to use with a variety of browsers and websites
- Integrates with MS Word (and MS Outlook on Windows only)
- App available on iOS and Android
Cons of Grammarly
- Only works with English, not other languages
- Still in beta with Google Docs (works well, but not perfectly)
- Doesn’t offer much feedback on big picture writing
- Website editor only allows documents up to 4 MB and 100,000 characters
- Premium version charges a monthly fee (no one-time purchase option)
- Doesn’t integrate with most writing softwares, like Scrivener, yWriter, or Apple Pages
- Their marketing pushes you to buy the premium version (you can unsubscribe from their emails)
Ginger has been a proofreading powerhouse since 2007. Recent updates have made Ginger one of the best proofreading softwares on the market.
How much does Ginger cost?
- Its free version has a few useful features
- $59.88/year ($12.48/month value)
- $95.76/24 months ($9.99/month value)
Ginger occasionally runs sales that save you up to 60%, so watch for those special deals.
What really sets Ginger apart are the cool advanced features that come with its premium version.
The most useful is Ginger’s text reader, which reads text aloud from Microsoft Word, PowerPoint, Outlook emails, and some websites opened with Google Chrome, Firefox, or Edge.
This lets you hear how your writing sounds and helps you find opportunities to strengthen your syntax and word choice. It’s a handy productivity tool, allowing you to listen to articles or blog posts while you fold the laundry or walk on the treadmill.
Ginger Premium also includes a translator that will easily translate your writing into over 60 languages. This can be great for day-to-day communication but has many more applications for fiction writers.
Want the character in your novel to overhear a secret phone call in French? To discover a scandalous old letter written by the hero’s Russian grandmother? Ginger can help you make it happen!
Grammarly is probably a more robust option over Ginger for general grammar and spell check use. For a more measurable comparison, Ginger’s free Chrome extension has a 3.72 star-rating after 1,388 reviews, while Grammarly’s free Chrome extension has a 4.62-star rating with 29,650 total reviews.
In the example below, you’ll notice Grammarly suggesting I change “more good” to better. That’s a smart catch that Ginger seems to be missing.
Pros of Ginger
- Great for catching spelling and grammar errors
- Easy to use with multiple browsers (but not Firefox)
- Offers a lot of value in its free version
- Available on Windows, Mac, iOS, and Android
- Premium version can translate into more than 60 languages
Cons of Ginger
- Free version is not as robust and user-friendly as Grammarly
- Doesn’t offer much big-picture feedback on writing
- Premium version charges a monthly fee
Hemingway stands apart from the other tools on this list in that its goal isn’t to catch misspelled words or grammar mistakes. Instead, it’s designed to make your writing “bold and clear,” more like the writing of Ernest Hemingway.
How much does Hemingway cost?
Hemingway will strengthen your writing by helping you avoid too many adverbs, slipping into passive voice, being overly wordy, or writing complicated sentences that are hard to read.
Unlike Grammarly or Ginger, the Hemingway editor generally doesn’t make specific suggestions. It just points out problematic areas in your writing and nudges you in the direction of stronger alternatives.
To be clear, Hemingway won’t magically turn terrible writing into the work of Ernest Hemingway. And it’s worth noting that good writing is more than a set of rules.
In fact, The New Yorker has a great piece where it shows that even Hemingway himself doesn’t always pass the Hemingway test (sometimes the best writing comes from breaking the rules).
However, while this software won’t make your writing perfect, it can make your writing more effective. It’s a smart tool to have in your arsenal.
Hemingway does not come with any browser extensions. You simply copy and paste into the online editor, which is free, easy to use, and requires no signup or installation.
Admittedly, this is a hassle for longer pieces. If you’re writing a book or plan to use this tool frequently, you might want to purchase the desktop app, available for Mac and Windows.
The app allows you to import your writing, perform edits, then export to text, PDF, or DOC. If you’re a blogger, the app can also export as HTML or Markdown — it even lets you publish directly to WordPress or Medium.
Pros of Hemingway
- Big-picture feedback, including style and formatting
- Easily identifiable color-coded errors
- Online editor is free
- Desktop app is a one-time fee: an affordable $19.99
- Can export from desktop app to TXT, PDF, DOC, HTML, or Markdown
- Makes more indirect suggestions, allowing you to maintain a feeling of control over your writing
Cons of Hemingway
- Does not catch spelling errors
- Does not make specific suggestions
- No browser extension
- Not meant for Gmail or Facebook, like other proofreading apps on this list
- Even Hemingway doesn’t always pass the Hemingway test, showing that following the many rules of writing shouldn’t ever be a hard-and-fast rule
ProWritingAid looks for grammatical and punctuation mistakes while also checking for structural issues like repetition, cliches, and a lack of variety in sentence length.
Its browser extensions are free. You can use ProWritingAid’s limited online editor for free. Also, their premium versions come with a 30-day free trial and 14-day money-back guarantee.
How much does ProWritingAid Premium cost? If you use my Kindlepreneur link to buy ProWritingAid Premium, you can get 20% off the prices below!
- $79/year ($6.58/month value)
- $399 one-time payment
There is another premium version: ProWritingAid Premium Plus, which includes 50 plagiarism checks a year.
How much ProWritingAid Premium Plus cost?
- $89/year ($7.42/month value)
- $499 one-time payment
For businesses and groups, ProWritingAid offers bulk discounts.
A truly powerful editing software, ProWritingAid creates a detailed report for every piece you evaluate in its online editor.
- Big-picture feedback
- A graph of sentence lengths
- Vocabulary comparison
- A list of most used words to help you avoid unnecessary repetition
ProWritingAid offers browser extensions for:
The premium version of ProWritingAid comes with desktop apps for Mac and Windows, which allow you to work offline and are great for writers working in Scrivener or Microsoft Office.
ProWritingAid is best suited for writers seeking detailed feedback on longer pieces, like mystery novels, lengthy blog posts, memoirs, and academic essays. Using ProWritingAid’s browser extension for Facebook posts or casual emails may help but may feel like overkill.
Is there anything better than Grammarly? Yes, ProWritingAid is better than Grammarly to a lot of writers and proofreaders. ProWritingAid offers a more detailed, data-driven approach to proofreading that appeals to many professionals. Plus, its free version is far more robust than Grammarly’s.
Read my full review of ProWritingAid.
Pros of ProWritingAid
- Features more writing reports than other proofreading softwares
- Has a contextual thesaurus and style suggestions to strengthen your writing
- Available in different forms of English (American, Australian, British, etc.)
- Encourages you to vary sentence lengths to maintain reader interest
- Lets you know how dynamic your vocabulary is compared to other PWA users
- Shows you phrases you use multiple times, so you can decide if they are overused
- Compatible with most browsers, Google Docs, Scrivener, and Microsoft Office
- Works with Mac and Windows
- Premium Plus version comes with a robust plagiarism checker, or you could purchase plagiarism checks separately
Cons of ProWritingAid
- Catered to writers, not ordinary people just writing social media posts and emails
- No mobile app
- Premium version can get expensive
- Premium Plus version (that includes plagiarism detection) is costly and much less extensive than Grammarly’s plagiarism checker
- Steeper learning curve than other proofreading tools
Developed in 2009 by Intelligent Editing, PerfectIt claims to find mistakes that no other spelling and grammar check software can find.
How much does PerfectIt cost? PerfectIt costs $70/year, though they offer 10% discounts per extra year you pay for up front. They also offer a 14-day free trial.
NASA has used PerfectIt as well as several other renowned businesses. PerfectIt seems to market itself towards businesses rather than individual consumers.
Pros of PerfectIt
- Easy to use
- Can customize what house style you write in
- Thorough and accurate proofreading
- Locates undefined abbreviations, whereas many tools ignore or misunderstand acronyms
- Can change to US, UK, Canada, or Australian English
Cons of PerfectIt
- Does not work with foreign languages
- Suggestions aren’t very customizable
- No free version
WhiteSmoke has an excellent spelling and grammar checking functionality, plus it checks for style and word choice.
How much does WhiteSmoke cost?
- $59.95/year ($5/month value) for browser extension
- $79.95/year ($6.66/month value) for desktop app and more
- $137.95/year ($11.50/month value) for business suite — includes phone customer support
All these prices get cut if you’re willing to pay for 3 years up front rather than just 1 year.
Educational firms around the world have rated WhiteSmoke as the #1 proofreading tool in the world.
If you’re running a business, WhiteSmoke is great for standardizing your employees’ proofreading software. It’s also useful for students and academics.
WhiteSmoke is based on Natural Language Processing (NLP) technology, which uses artificial intelligence and unique algorithms to improve your writing and ensure reader comprehension.
Google Search Engine loves NLP, so if you’re trying to strengthen your website’s SEO content, consider WhiteSmoke to proofread your blog posts and landing pages.
Pros of WhiteSmoke
- One-click proofreading
- Compatible with multiple browsers and operating systems
- Includes a translator to and from 55 languages
- Includes built-in templates
- Checks for style, clarity, and effective structure
- Built-in plagiarism checker
Cons of WhiteSmoke
- 10,000 character limit on desktop app
- Some inaccurate suggestions
- No free version
- No free trial
- No monthly billing, only yearly payments
- Slow customer service
- Not available on Google Play Store, although whitesmoke.com says it is (and yes, I know that’s strange)
LanguageTool is a multi-language proofreading tool that you can use for blog posts or emails. Its low price, sleek design, and handy integrations make LanguageTool great for corporate teams.
How much does LanguageTool cost?
- $59/year ($4.92/month value) for individual users
- $53.10/year per team member ($8.85/month value) for teams of 2 to 4
The price per member continues to decrease for every team member for whom you purchase this software.
A huge downside of this proofreading tool is that the free version is limited to 10,000 characters at a time. The premium version is still limited to 40,000 characters at a time. That’s fewer than 7,000 words. Authors often need functionality for higher word counts.
Pros of LanguageTool
- Makes suggestions for grammar, spelling, style, tone, and even incorrect numbers
- Supports multiple languages
- Add-ons for Microsoft Word, Google Drive, OpenOffice, and LibreOffice
- Team pricing goes down for every member you add
Cons of LanguageTool
- Catered towards short-form writing, not book writing
- Does not work on Safari
- Free online editor is limited to 10,000 characters
- Premium editor is limited to 40,000 characters
PaperRater emphasizes its plagiarism checker. Since copying someone else’s work is a growing problem in today’s online world, PaperRater offers a FREE plagiarism checker.
How much does PaperRater cost?
- $95.40/year ($7.95/month value)
- PaperRater’s FREE online editor checks for spelling, grammar, and plagiarism
This proofreading software doesn’t only check for plagiarism, though. PaperRater also checks for spelling, grammar, style, readability, passive voice, and more.
Its online editor is powered by Ginger but only works on English documents.
Pros of PaperRater
- Checks for plagiarism, even in the free version
- Automated scoring for academic papers
- Premium version lets you upload DOC, DOCX, TXT, ODT, and RTF files to check.
- Can contact PaperRater about premium scholarships if the premium version is too expensive
Cons of PaperRater
- Only works with English documents
- Website looks very outdated
- Online editor takes a little time to check everything and takes you to a different page
- Free version comes with ads
- Free version only checks about 1,500 words at a time
- Premium version only checks about 6,000 words at a time
9. After the Deadline
After the Deadline is an open-source proofreader that adds new integrations every year. Developed by Automattic, the same people behind WordPress.com, After the Deadline is dedicated to offering everyone free, open-source proofreading for personal or commercial use.
How much does After the Deadline cost? After the Deadline costs nothing. It is a free proofreading software with no premium version.
This is a great proofreading tool if you’re using less common writing software. Since After the Deadline is open-source, any developer can integrate After the Deadline with their software.
Fun fact: This tool is named after The New York Times’ After Deadline blog, which points out recurring style and grammar mistakes in the paper to help future writers not make similar mistakes.
Pros of After the Deadline
- Browser extensions (or add-ons) available for Chrome and Firefox
- Supports English, Spanish, French, German, and Portuguese
- Works as a WordPress plug-in or OpenOffice extension
- It is FREE
- It is open-source, making infinite integrations possible
Cons of After the Deadline
- Does not work with MS Word
- No differentiation between US, UK, Canada, or Australian English
- Website looks outdated
10. Proofreading Tool
Proofreading Tool is the simply named online editor that requires an email address to start your 7-day free trial.
How much does Proofreading Tool cost?
- $49.97/6 months ($8.33/month value)
- $74.97/year ($6.25/month value)
- You can also enable ads to use Proofreading Tool at no extra cost.
Go to proofreadingtool.com and click the “Sign me up!” button. Input your email and a secure password, then confirm your email address. (Their email may go to Spam.)
Now you can create new documents if you need to copy and paste them into text. Or you can upload a DOC, PDF, or TXT to check.
Pros of Proofreading Tool
- Sleek design and user-friendliness
- Color-coded spelling, grammar, and style suggestions
- Checks for American vs. British English consistency
- Can enable ads to forego the cost of software
Cons of Proofreading Tool
- Free version is severely limited
- No desktop app, only online editor
- Requires email to sign up
- Suggestions are not error-free
11. Plagiarism Checker X
Plagiarism Checker X is the #1 plagiarism checker, according to its website. Used by several universities and even Great American Cookies, this software claims it is used in 80+ countries.
However, this is not a traditional proofreading tool. It is only an anti-plagiarism tool (which is useful during the proofreading process).
How much does Plagiarism Checker X cost?
- Basic Plagiarism Checker X is FREE, including 30 plagiarism searches per day
- Professional Plagiarism Checker X is $39.95, including unlimited checks
- Business Plagiarism Checker X is $147.95, including unlimited checks and 5 user licenses
Though it may be a great plagiarism checker for teachers and professors, it does not check grammar and spelling.
Case in point: their website is riddled with spelling mistakes.
Pros of Plagiarism Checker X
- Robust plagiarism checker
- Can check essays, books, web pages, and more
- Designed to check DOC, DOCX, PDF, TXT, and RTF
- Works both online and offline
- Available in English, Spanish, French, Italian, German, Portuguese, and Dutch
Cons of Plagiarism Checker X
- Not a proofreading tool; it only checks for plagiarism
- Only available on Windows, not MacOS
- Only available as desktop app, not online service
Proofreading Software vs. Human Proofreader
Can proofreading software replace a human proofreader? No, a proofreading checker cannot replace a human editor.
When you use Grammarly or ProWritingAid or any of the proofreading tools we’ve talked about, your writing may improve. But this does not mean you should skip hiring an editor before publishing.
Every author needs to have their work professionally edited by a qualified human editor before it is released to the public, bar none. Stephen King, George R.R. Martin, Nora Roberts — they all use editors, and for good reason.
If you don’t think a proofreading tool can meet your unique needs, then hiring a professional proofreader is a viable option. It will cost a pretty penny (about $0.01 per word, which adds up quickly). But if this is what works for you, then great!
How do you become a certified proofreader? You can become a professional proofreader by earning a certificate in Editing and/or Proofreading through various institutions. There are long-distance learning opportunities for at-home learners.
What software do professional proofreaders use? Professional proofreaders use various softwares to check their clients’ work. Many use native spell checkers and grammar checkers alongside their own skills. Others may use Grammarly, Hemingway, or PerfectIt to catch any mistakes they might miss.
Which proofreading software is best for you?
The results of my hunt for the best proofreading software are Grammarly vs. Ginger vs. Hemingway vs. ProWritingAid. Each tool has its strengths and weaknesses, and some authors will want to invest in more than one.
- Grammarly is an excellent tool for everyday life (think emails, Facebook posts, comments on a blog). And it can also help people writing books, blogs, or essays catch spelling and grammar mistakes in their writing — more so than a default text editor.
- Ginger is a reliable alternative to Grammarly, with some cool extra features such as the text reader and translator.
- Hemingway is a handy software for people writing longer or persuasive pieces, like a nonfiction book or essay. Although Hemingway is by no means a magic wand, using a combination of this tool and your own brain can make you a stronger writer.
- ProWritingAid proofreads grammatical errors and spelling mistakes in real-time, as well as big picture feedback for strengthening your writing. It also comes with a one-time payment option, which can help you save money in the long run.
And now I want to hear from you! Have you tried any of these tools? Which do you think is the best proofreading software? Let me know in the comments. And no pressure, but after the post you just read, you can expect some friendly ribbing if your comment has any typos.